Privacy Policy

Vaadi e Kashmir Foundation respects the privacy of individuals who visit our website, make donations, register for events, volunteer with us, or otherwise provide personal information to us.

1. About Vaadi e Kashmir Foundation

Vaadi e Kashmir Foundation is a charitable and social-impact organisation working for community welfare and social development, including education, sports, community development, charitable activities, awareness programmes and other initiatives.

2. Information We Collect

Depending on how you interact with us, we may collect:

• Full name, email address, mobile/telephone number
• Postal address, city, district, state and country
• Date of birth or age where required
• Organisation or institution details where applicable
• Volunteer information and event registration details
• Communication preferences, messages or enquiries
• Other information voluntarily submitted through our forms

3. Donation Information

When a donation is made, we may receive: donor name, email, mobile, address where required, donation amount and date, payment or transaction reference, and PAN or other identification where legally required for tax documentation.

4. Automatically Collected Data

Our website may automatically collect: IP address, browser type, device type, operating system, pages visited, referring website, access date and time, and security or error information. This is used for security, analytics, troubleshooting and website improvement.

5. How We Use Personal Information

Personal information may be used for: processing donations, issuing receipts, event registration and administration, programme administration, volunteer management, responding to enquiries, administrative and event communications, fraud prevention, security, legal compliance, accounting, audit and dispute resolution.

6. Legal Basis for Processing

Information may be processed based on consent, user-requested services, legal obligations, or legitimate organisational purposes where permitted under applicable law. Where consent is required, users may withdraw it subject to applicable legal and operational limitations.

7. Sharing Information

We do not sell personal information. Information may be shared where necessary with: payment processors, banks, email or SMS providers, hosting and IT providers, accounting professionals, auditors, legal advisers, and government authorities where legally required. Third-party processors are subject to appropriate contractual requirements.

8. Payment Processing

Donations are processed through authorised third-party payment providers who operate under their own privacy policies. We do not store full card credentials, CVV, UPI PIN, OTP or banking passwords.

9. Cookies

Our website uses cookies for essential functionality, sessions, security, preferences and analytics. Users may control cookies through their browser settings. See our Cookie Policy for details.

10. Communications

Email and mobile information may be used for donation confirmations, receipts, registration confirmations, event and programme updates, and administrative notifications. Transactional communications are kept separate from promotional communications.

11. Data Retention

We retain personal information only for as long as reasonably necessary or legally required. Donation and accounting records may be retained for longer periods under applicable statutory requirements. When data is no longer required, it is securely deleted or anonymised.

12. Data Security

We implement reasonable technical and organisational safeguards including authentication controls, secure hosting, encryption where appropriate, access controls, backups and monitoring. No system can guarantee absolute security.

13. Children's Information

Some Foundation programmes involve children. We only collect children's information when reasonably necessary and, where required, obtain information from a parent, guardian, school or authorised representative. See our Child Protection & Safeguarding Policy.

14. Photographs & Videos

Foundation events may be photographed or recorded for programme documentation, reports, awareness, website and social media use. Appropriate permissions are obtained where required. Contact us to submit a legitimate removal request.

15. Third-Party Websites

External links on our website may lead to third-party websites. We are not responsible for third-party privacy practices, security or content.

16. Your Rights

Subject to applicable law, you may have rights concerning access, correction, deletion, consent withdrawal and grievance handling. To submit a request, visit our Data Rights page.

17. Privacy Contact